Privacy Policy

1. Introduction

At PurelyInvoices.com ("we", "us", or "our"), we take your privacy seriously. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our invoice management service.

PurelyInvoices.com is owned and operated by Jason Bradley, an individual doing business as PurelyInvoices.com.

By using our Service, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Information You Provide

When you use our Service, you provide us with:

• Account Information: Email address and authentication credentials (such as hashed passwords or authentication tokens)
• Invoice Data: Client names, invoice amounts, dates, and related information
• PDF Documents: Invoice files you upload to our system
• Client Information: Names, contact details, and other information about your clients

2.2 Automatically Collected Information

We automatically collect certain information when you use our Service:

• Usage Data: How you interact with our Service, including pages visited and features used
• Device Information: Browser type, operating system, and device identifiers
• Log Data: IP address, access times, and error logs

3. How We Use Your Information

We use your information to:

• Provide and maintain our invoice management Service
• Process and store your invoices and client data
• Extract data from uploaded PDF invoices using AI/LLM technology
• Authenticate your account and prevent unauthorized access
• Send important service notifications and updates
• Improve and optimize our Service
• Detect and prevent fraud or abuse
• Comply with legal obligations

We process personal information only to the extent reasonably necessary to provide, secure, and improve the Service.

4. AI and Machine Learning Processing

Important: We use Large Language Model (LLM) technology to automatically extract and process information from your uploaded invoice PDFs. This includes:

• Reading and analyzing the content of your invoice PDFs
• Extracting data such as invoice numbers, dates, amounts, and client information
• Processing this data through third-party AI services (Google Gemini API)

Your Data and AI Processing:

• Your invoice data is sent to Google's Gemini API for processing
• We do not use your data to train AI models
• Google may process your data according to their own privacy policies
• Processed data is used solely to populate your invoice records in our system

We do not control and are not responsible for the internal operation of third-party AI services. Any processing performed by such services is subject to their respective terms and privacy policies. You acknowledge that AI processing may involve automated decision-making and that extracted data may contain errors.

5. We Do NOT Sell Your Data

5.1 Limited Data Sharing

We only share your information in these specific circumstances:

• Service Providers: Third-party services that help us operate (cloud storage, AI processing, authentication)
• Legal Requirements: When required by law, court order, or government request
• Business Transfer: In the event of a merger, acquisition, or sale of assets
• With Your Consent: When you explicitly authorize us to share your information

In these cases, third parties process data solely on our behalf and under contractual obligations consistent with this Privacy Policy, where applicable.

5.2 Third-Party Services We Use

We use the following third-party services to provide our Service:

• Supabase: Authentication and database storage
• Google Gemini API: AI-powered invoice data extraction
• Cloud Storage: Secure storage of your invoice PDFs

Each of these services has their own privacy policies and security measures.

6. How We Protect Your Data

We implement industry-standard security measures to protect your information:

• Encryption in transit (HTTPS/TLS) and at rest
• Secure authentication using JWT tokens
• Regular security audits and updates
• Access controls and user isolation
• Secure cloud infrastructure

However, no method of transmission over the internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

Security measures are implemented based on risk, system design, and available resources and may evolve over time.

7. Data Retention

We retain your information for as long as your account is active or as needed to provide you services. You may request deletion of your account and data at any time by contacting us at support@purelyinvoices.com.

After account deletion, we will remove your personal information within thirty (30) days, except for data retained in encrypted backups, logs, or archives, which may be preserved for a limited period for operational, security, disaster recovery, or legal compliance purposes.

8. Your Privacy Rights

You have the right to:

• Access: Request a copy of your personal data
• Correction: Request correction of inaccurate data
• Deletion: Request deletion of your account and data
• Export: Export your invoice data at any time
• Opt-Out: Unsubscribe from marketing communications (if any)

To exercise these rights, contact us at support@purelyinvoices.com.

These rights apply subject to applicable law and may vary depending on your jurisdiction.

9. Cookies and Tracking

We use cookies and similar technologies to:

• Maintain your login session
• Remember your preferences (dark mode, etc.)
• Provide security features (CSRF protection)

You can control cookies through your browser settings, but disabling them may affect Service functionality.

Some cookies or similar technologies may be set by third-party services integrated into the Service.

10. Children's Privacy

Our Service is not intended for individuals under 18 years of age. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by:

• Updating the "Last Updated" date at the top of this page
• Sending email notification to your registered email address
• Displaying a notice on our Service

Your continued use of the Service after changes become effective constitutes acceptance of the updated Privacy Policy.

12. Governing Law

This Privacy Policy is governed by and construed in accordance with the laws of the State of Texas, without regard to conflict of law principles.

13. Contact Us

If you have questions about this Privacy Policy or how we handle your data, please contact us: